Club Rules & Policies and Procedures

Club Rules & Policies and Procedures

Table of Contents:


In the past, many Juniors (and their parents) have entered the Junior Program and had a difficult time adapting to the scenario of ice costs, private coaching fees, test days, competitions, etc. It can be very overwhelming.

STROKING SESSIONS – Stroking is emphasized at all levels of skating. Stroking emphasized correct posture, endurance, strength and speed using the entire ice surface. Stroking sessions are included in your fees.

GROUP SESSIONS – The team coaches arrange group sessions for each skater by age and ability. Group instruction will rotate between the coaches. Junior Group sessions are not included in your fees.

FREESKATE SESSIONS – Freeskate is the most common discipline in skating. Skaters will be taught their own personal “solo” (which has been choreographed by the skater’s coach) to music. Each solo consists of different jumps and spins with connection footwork and stroking. Solo’s evolve as a skater increases their ability. There is a time limit on solos depending on the level of the skater. Skaters usually receive a private lesson during this time (10-15 min.) and the remainder of the session the skater will work on their solo and other elements such as spins, jumps & spirals on their own. Private coaching fees will apply for the lesson time. Skaters may also receive a "shared" lesson with 1 or 2 other skaters if they are working on the same thing. The coaching fee will be "shared" amongst the skater in the lesson.

DANCE SESSIONS – A Junior Group dance lesson is provided during the Dance sessions and private coaching fees apply for the lesson time. When a skater is ready to take a test, their coach will inform the parent of the next test day.

SKILLS SESSIONS – Skaters learn a combination of fundamental skating movements, executed on a pattern and skated solo to prescribed music. The basic components of all disciplines of figure skating are incorporated into the program. The movements are derived from former compulsory figures, fee skating and ice dancing. The objective of the Skating Skills program is mastery of the basic fundamentals of skating – edge quality, control, power and speed. Skaters will be evaluated on Test Day. Private coaching fees will apply for the lesson time.

OFF-ICE TRAINING – Off ice training is an integral part of a skater’s training. This session is included in your fees.

The number of additional lessons (if any) a skater wishes to have is a decision made by the parent, skater and Coaches Director.

Freeskate solo preparation for test or competition will require private lessons. All test and competition fees are, of course, the responsibility of the parent.

The Professional Coach will bill you directly on a monthly basis and it is your responsibility to ensure these bills are paid in time.

Skaters in the Skate Canada program purchase blocks of ice time from the club by category. Skills, dance and freeskate are ice only; stroking sessions include instruction. It is important therefore that skaters are able to concentrate and work on their own.

Please inform with the Coaches Direcotr when you will be missing lessons as that another skater may fill time you have booked. If you do not notify your coach, you may be charged for the misseed lessons.



  1. Skaters are to be at the rink early for their ice time, to warm up. Unless they have off-ice class before their ice time.
  2. Skaters are to be on time for all sessions.
  3. Please respect the session on the ice before your session.
  4. No gum, candy or food at ice level. Only water bottles at ice level.
  5. Hair is to be neatly pulled back away from the face.
  6. Girls are to wear proper skating attire, or fitted leggings. No shorts or hoodie sweatshirts. Minimal jewellery and makeup.
  7. Boys are to wear sweat pants or skating pants. Shirts are to be tucked in. No hoodie sweatshirts or hats.
  8. Skaters must wear proper runners for off-ice class.
  9. On dance and skill sessions, skaters skating to the music and or being partnered have the right-of-way.
  10. Freeskate session includes 5 mins of warm-up music, then each skater will perform their solo when called, unless in a lesson.
  11. Skaters are to work on specific session (eg. skills on a skills session).
  12. No standing around and wasting time, as it impedes the progress of the other skaters.
  13. Skaters having their solo played have priority and all other skaters and coaches in the area are asked to be courteous. Next priority is given to skaters in lessons.
  14. If a skater shall fall on the ice, it is important that the skater gets up immediately, if not injured.
  15. Once on the ice, a skater must receive permission from a coach to leave the ice for any reason and in order to return to the ice and finish a session.
  16. Unsportsmanlike behavior and or abusive language on or off the ice will not be tolerated and may result in a suspension of skating privileges.
  17. No skater is to interrupt another skater’s lesson unless it is an emergency. Be thoughtful this lesson is being paid for.
  18. All skaters must purchase the majority of their skating time in order to call Fuller Lake Skating Club their home club.
  19. At the coaching coordinators discretion, skaters can skate on another session.
  20. Seniors not in lesson must spend 5 mins patching holes at the end of their freeskate sessions.
  1. No " fooling around" on the ice, i.e. pushing, racing, etc. If a skater continually misbehaves, coaches have the right to ask the skater to leave the ice for the remainder of the session.
  2. Canskaters/preschoolers must wear fitted pants, warm clothes, gloves and no scarves.
  3. Power skaters must wear hockey attire: knee pads, elbow pads, gloves and stick.
  4. All beginners must wear a CSA helmet.
  5. Skaters need to be on time.
  6. Please respect the session on the ice, before your session.
  7. No gum, candy or food on the ice.
  8. Parents need to stay at the arena, while their child skates.






Precan Ages 2-5 years old or first time skaters


For children who are younger or first time skaters; the Precan program is a nice introduction to skating.

The program consists of the same elements as the Canskate program, however, children are given more one on one attention,

and the skills are taught at a slower pace.  With colourful learning tools to keep the program fun and active.

When skaters have completed the required precan skills they can transition nicely into the canskate program.

Report Cards are given in December and March

Sessions are Monday/Friday 5:30-6:00 pm.


Canskate Program Ages 5-12


This program is created by Skate Canada, and is taught by professional coaches.

It is designed to keep children engaged and consistently moving while they develop basic skating skills.

During an ice session skaters will go through warm ups, circuits, group lessons, and engaging games/activities.

To keep kids motivated and engaged there are Program Assistants within each group to help guide and encourage skaters

as they become more confident in their skills. Report Cards are given in December and March

Sessions are Monday/Friday 5:30-6:15 pm.


Pre Juniors Ages 5-12 years old


Pre Juniors are can skaters who have reached a certain level in the program, and show interest in figure skating.

Their lessons will focus more towards figure skating skills, and when they have passed all can skate levels they may join our junior skaters.

Report Cards are given in December and March

Sessions are Monday/Friday 5:30-6:15 pm.


If parents have any concerns about their child's progress, they can contact the Canskate Club Coach



The STARSkate program consists of figure skating skills in four areas – Skating Skills, Ice Dance, Free Skate and Interpretive. Each area is divided into the following levels:


  • Skating Skills: Preliminary, Junior Bronze
  • Free Skate: Preliminary, Junior Bronze
  • Dance: Preliminary, Junior Bronze
  • Interpretive: Introductory
  • Skating Skills: Senior Bronze, Junior Silver
  • Free Skating: Senior Bronze, Junior Silver
  • Dance: Senior Bronze, Junior Silver
  • Interpretive: Bronze
  • Skating Skills: Senior Silver, Gold
  • Free Skating: Senior Silver, Gold
  • Dance: Senior Silver, Gold, Diamond
  • Interpretive: Silver, Gold



In figure skating, skates are the most important piece of equipment. Purchasing appropriate skates to suit the level of skater and your budget is of utmost importance.

Beginners can start with hockey skates or figure skates: either are appropriate at the CAN SKATE level Stages 1-7. Recreational sates sold in department stores and sporting goods stores should provide adequate support for the beginner.

As the skater moves into the Skate Canada Test system it is appropriate to purchase better quality boots and blades. They’ll provide better support as your child becomes more proficient technically. At this level of figure skating, boots and blades can be bought together or separately.

Mounting the blades is very critical and should be carried out only by someone experienced in this takes. Many coaches and skating stores are able to do this. Boots and blades in this category cost from $125 to $250 new or $50 to $100 used.

As the skater progresses, the level of skating dictates the quality of boots and blades. Usually, the coach will be able to recommend a good type of boot and blade. There are different types of blades for the various disciplines. Each type of blade is designed to meet the specific need of the discipline. The costs for boots are approximately $30 and up, with blades starting at $175. Used sets are usually available at greatly reduced prices.


Skate Canada Skaters

Boys – Straight-legged stretch pants and waist length top

Girls – Skating outfits – Freeskate skaters wear skating dress or skirt. Stretch pants may be worn but must not hang down or be too wide (as you can trip or catch your skate blades).

Skate Canada Test Days

Boys – The same dress code applies as for practice and lesson days except they should be dark colored pants. Clean skates and Laces.

Girls – Dance and Skills tests a dark colored dress and sweater, with beige tights. Freeskate – pretty colored dress with sequins etc. Clean Skates and Laces.


The expectation is that all families will contribute to the club for various tasks that might otherwise fall on only a few members or cost the club money to perform. We hope that each family can sign up for at least one or two activities during the skating year.

“There is nothing stronger than a heart of a volunteer”



The By-Laws and Constitution of the Fuller Lake Skating Club exist as a separate document from the Policies and Procedures Guidelines. Where discrepancies exist, the By-Laws document will take precedent over the Policies and Procedures Guide. 

1.0 Duties of the Board of Directors

1.2 Board Rules
As outlined in the Bylaws, there are 12 elected positions on the Board of Directors. In addition there is a Past-President and a Coaches Representative. The Policy and Procedures Guide determines roles of the Directors.

No member of the Board shall be empowered to make expenditures in excess of $50.00 without previous approval of the Board of Directors. Exceptions shall be expenditures that have a deadline. i.e. competition entries

If a member requires to meet with the board, they should first submit a written request to the executive regarding the situation. The board will meet to discuss the situation and decide whether the members’ concern needs to be heard at the next monthly meeting. At that time an invitation will be extended to the member to attend the meeting.

1.3 Directors Roles

President- Shall supervise the club’s affairs and activities, and preside at all
meetings. He/She shall make an annual report and shall be club counselor under the
constitution of Skate Canada. Must have one-year prior experience on the Fuller
Lake Skating Club executive.

Vice-President- Shall preside at meetings and assume the duties of the president in
the absence of the latter and shall carry out any other duties assigned by the president.
The Vice-President shall organize the Annual General Meeting as well as the
nomination board.

Secretary- Shall keep an accurate record of all meetings, provide the minutes of
meetings within 2 weeks of said meeting, an accurate monthly correspondence list and
a record of all voting and non-voting members. He/she shall also conduct the
correspondence of the club and file copies of letters written and received. 

Treasurer- Shall be responsible for and have custody of all monies and grant
discharge of same. The treasurer shall prepare monthly statements of receipts and
disbursements to each monthly meeting as well as a report at the Annual General

Director #1- Test-chair & Registrar; shall be in charge of collecting test papers, competition papers
and submitting the fees to Skate Canada and the applicable clubs or registrars. Shall look after registration and the collection of all fees at each session after which he/she will turn over to the Treasurer, with the exception of buy-on fees, which are handled by director #4-music

Director #3- Fundraising; Shall be in charge of all fundraising events as well as
be the liaison with bingo.

Director #4- Music; in charge of training and scheduling music players. Collects the
buy-on sheets and fees: submitting all payments to Treasurer.

Director #5- Canskate; Shall be responsible for informing families regarding the
program, record keeping regarding the progress of skaters and being available for
ongoing registrations, working with coaches to provide report cards for all sessions
and ordering the necessary supplies.

Director #6- Publicity; shall be responsible for ongoing publicity regarding the
offered programs as well as special events and results.

Director #7- Arena Boards; shall be responsible for allocation of arena boards to
approved sponsors and seeking new or additional sponsors as space becomes

1.4 Removal of a Director
a) If an executive member is absent for more than 3 consecutive scheduled Executive Meetings without good cause and without prior notification to the President or Secretary, then that office may be declared vacant by a majority vote of the Executive. 

b) The members of the executive, may by special resolution remove a director before expiration of the term of office and may elect a successor to complete the term.

c) No executive member shall be remunerated for being or acting as a director but a director shall be reimbursed for all expenses necessarily and reasonably incurred by him while engaged in the affairs of the club.
Bylaw 18 of the FLSC constitution. 

2.0 Buy-on Sessions

2.1 Buy-on rates
Buy-on rates shall be per session(junior, intermediate and senior)stroking and
freeskate. Dance and skills will be separate at a price determined by the length of the

Buy-on sessions must be paid in full before the skater enters the ice surface and must
sign the attendance book. Proof of Skate Canada registration is required. 

2.2 Buy-on rules
Skaters may buy-on sessions they are not registered for providing they have a current
Skate Canada membership and BC/YT insurance. Proof of registration is

Skaters must report to the music room to sign in and pay their fee. No exceptions. 

The following maximum numbers of skaters per session are guidelines only.

Open dance 18
Junior 18
Intermediate/Senior 18
Skills/Dance 18 

3.0 Music Players, Coaches & Skaters

3.1 Music Players
1. Please arrive 5 minutes prior to the start of the session and turn on the equipment, get the attendance book out and set up the music of skaters on that session.

2. Please take attendance to ensure that only registered skaters and skaters who have paid are on the session. Ensure that buy-on skaters have paid the fees owed and have signed the attendance sheet.

3. Warm up music is to be played for the first 5 minutes of the freeskate session. Rotation of tapes will immediately follow.

4. If skaters and coaches refuse music and you revert to playing warm up music, please try the rotation again in 5 minutes.

5. The music player is the ice monitor and is to remind skaters of appropriate on-ice behaviour and the safe usage of FLSC ice.

3.2 Freeskate Sessions
1. Music shall be played in order. Should a skater “wave off” their music they will have to wait for their turn in rotation. Buy-on skaters will come at the bottom of the order and will be played only when the regular skaters are finished.
2. Coaches request is a priority providing they do not request a buy-on skaters music
ahead of a registered skater.
3. A coach may only ask for a skaters’ music while they are in a lesson. 

3.3 General
Please respect the fact that the Music Player is there to do a job. Please do not disturb
them while they are doing it. The music room is restricted to Coaches and Music
Players, in order that the music players can attend to safety issues on the ice
surface and respond promptly to music requests without distraction. Please hand
in payment and/or tapes to the music player by knocking on the door. 

4.0 Coaches

4.1 Club Coach Contracts
From the employment agreement letter:
The club will provide you with a letter by February 15, in the last year of this term,
inviting you to reapply for employment as a coach for the following term.

Coaches and executive should make every effort to have signed agreements in place
before the end of the winter season.

Employment agreements are signed by the President and take effect September 1-
after another executive has taken office. The coaching and scheduling committee
should review the employment agreements with each professional coach prior to
September 1 to ensure both parties have an understanding of the content and intent
of the agreement.

4.2 Out-of-Club Coaches
During the fall/winter season only club coaches are permitted to coach on regular

During spring and summer sessions, coaches wishing to work on Fuller Lake Skating
Club sessions can apply to do so by submitting a request to the Executive Committee
accompanied by proof of qualifications.

If a club coach will be absent for group lessons, he or she will arrange a substitute
coach who can provide proof of qualification.

4.3 Coaching Proof of Qualifications
All coaches who work at Skate Canada member clubs must meet the minimum criteria
as outlined in Rule 2402 of the Skate Canada Rulebook and other provisions from
time to time by the Skate Canada board of directors, and be a member of Skate

If permitted to coach on club ice under the Out-of Club Coaches guideline above, out-
of-club coaches must be certified to teach Skate Canada programs. They must also be
members of Skate Canada and hold a valid first aid certificate. Coaches must also
provide proof of a criminal records check.

4.4 General
Parents are responsible for the coaching costs of private lessons. Parents are
responsible for booking lessons with the coach according to time constraints.
The base coach will request lessons from another coach. Parents must obtain a
coaching release form to change base coaches. They must also be in good standing
with that coach before moving on to another.

5.0 Finances

5.1 Account Structures
The club maintains the following accounts:
- Operating
- Gaming
- Term Deposit
- Other temporary accounts

5.2 Review
The President or designate reviews all bank statements and cancelled cheques after the
accounts have been reconciled by the treasurer, and initials each statement to indicate
review has been completed.

5.3 Annual Review
As stated in the Fuller Lake Constitution, an annual financial review will be
performed by the President, Treasurer and a third party before the Annual General
Meeting. Both the president and the treasurer must sign the financials and copies
will be made available for the AGM. 

6.0 Gifts

6.1 Skaters Going to Section or Beyond
The executive will consider financial assistance to a home club skater attending the
Section Skating Championships, Pacific Starskate or a higher level competition,
for travel, coaching expenses and registrations providing funds are available.

6.2 Other Gifts
Miscellaneous gifts will be purchased at the discretion of the current Executive

7.0 Grant Allocations
Money received by the Fuller Lake Skating Club through grants or otherwise will be
allocated by the current Executive Committee.

8.0 Registration

8.1 Fees and Refunds
Fuller Lake Skating Club does not offer refunds after October 31st of each season.
The exception is canskaters who have paid for the full year and do not wish to
continue after the Christmas break. All refunds and fees are pro-rated and minus
Skate Canada registration fees.

8.2 Outstanding Fees
To be considered in good standing, all members of the club must pay, within the time
Limits shown in by-law 5, such club fees as are stipulated by the Club Executive.
By-law 5 reads: Members in arrears will not be permitted to take part in any club
activity. If any arrears are not paid within 30 days of the date set for payment
such members shall be considered as having terminated.

8.2 Proof of Age
All skaters at the junior level and beyond must provide a copy of their birth certificate
at registration.

8.3 Publicity Release
The Fuller Lake Skating Club may require a release from parents for the publication
of photos and competition results at the time of registration.

9.0 Photocopying
All photocopying will be for club business only. A log should be kept as to the
number of sheets used by a member to complete a task. The Executive will budget for
supplies and the Secretary will refill those supplies.

10.0 Priorities
Where the number of registrations received for a session exceeds the space available,
the following order of priority will apply:

1. Home Club skaters
2. Out-of-club skaters with a Fuller Lake home club coach
3. All other registrants

Out-of-club partners of home club skaters will be given priority equal to home club
skaters on appropriate sessions.(e.g. dance partners)

11.0 Fundraising
Gaming money will be used to reduce the fees of Home Club skaters only.
Home club members have an obligation to Fuller Lake Skating Club and
their fellow skaters to participate in fundraising events.

12.0 Awards

Power Skaters
Junior Power Skater of the Year
Junior Power Most Improved
Senior Power Skater of the Year
Senior Power Most Improved
Preschool Power Skater of the Year
Preschool Power Most Improved
(The criteria remains the same-Coaches discretion)

Preschool Canskate/Canskate
Pre-Canskater of the Year
Pre-Canskater Most Improved
Canskater of the Year/BMO Canskater(receives Medal and Trophy)
BMO Champion Boy –Medal
BMO Champion Girl – Medal
Most Improved Boy
Most Improved Girl
(The criteria for these remains the same. Coaches discretion. All receive a keeper

Figure Skaters
Pre-Junior Figure Skater of the Year
Most Improved Pre-Junior

Junior Skater of the Year
Most Improved Junior Skater

Intermediate Skater of the Year
Most Improved Intermediate

Senior of the Year
Most Improved Senior

All receive keeper trophies

The criteria for the four figure skating categories should be based on the following and chosen by the coaches:
· Punctuality
· On/Off ice manners
· Sportsmanship
· Improvement
· Competition and Test results
· Fundraising done by Skater
· Enthusiasm

Dancer of the Year
(Tests passed and chosen by the coaches. Keeper trophy given)

Program Assistant of the Year
(Reliability/Attendance/Helpfulness – assisting with skates etc. Should also include Power. Keeper trophy given)

Volunteer of the Year
Chosen by Executive, a keeper trophy will be given
· Amount of Volunteer time done for the Club
· Fundraising
· Doesn’t need to be an Executive Member 

An awards night will take place at the Annual General Meeting at the end of the
season. The Fuller Lake Executive shall establish a criteria for awards and allow the
coaches to choose the successful candidates. The awards will be as follows:

- all existing Canskate awards
- Skater of the Year and Most Improved for each Pre-Junior, Junior,
Intermediate and Senior session
- Skater of the Year and Most Improved for Junior and Senior Power
- Dancer of the Year
- Program Assistant of the Year
- Volunteer of the Year
- All Figure Skaters will receive recognition

13.0 Testing Procedures
The current procedure is outlined below. It may be amended as necessary when and if
the Regional guidelines are amended.

1) Coaches will decide on which tests and which testday their students will participate. It is the coaches responsibility to notify parents of this information.

2) Three weeks to one month prior to the scheduled testday, the students will be given a testday envelope containing an invoice for fees payable as well as an authorization form. Regional policy dictates that this information must be to the test co-ordinator 21 days before the testday.

3) Fees must be paid 14 days before the testday as per Regional policy.

4) Withdrawal after the 14 day deadline will result in forfeiture of fees as per Regional policy.

A schedule is generally available one week prior to the scheduled testday. It is the
testchairs responsibility to contact the test co-ordinator with any difficulties.

5) No skater will be allowed to test without first paying the fees. NO EXCEPTIONS. 

6) Fees range from $10 to $20 per test as well as a $3 fee to the Judges Bureau per test.

7) Please be aware that when FLSC is billed by the club holding the testday for food and ice time, you will be billed for your portion. These invoices are sent to us after the paperwork is complete.

14.0 Competition Entry Procedure
The current procedure is outlined below. It may be amended as necessary when the
Directors’ role changes from individual to individual. The deadline guidelines will
not change unless done so by the Region.

1) Announcements will be posted on the board when they arrive from the host club.

2) Entry forms will also be posted on the board with 2 weeks advance notice of FLSC deadline. A list of entry fees will also be posted.

3) Fill in the skaters name and birthdate, event number and sign in the space provided for Parent or Guardian. DO NOT FILL IN ANY OTHER SPACES.

4) Return the entry to the testchair or Vice-President with a cheque made out to FLSC on or before the club deadline date provided on the bottom of the entry form. Skaters wanting to submit after the club deadline will be responsible for acquiring a club cheque, collecting appropriate signatures and paying for the courier fees. NO EXCEPTIONS. Please note that after the competition close of entry, the fees are double.

5) There are no refunds for any reason, medical or otherwise, after the competition close of entry. Skate Canada rule # 7000 B 1.5(2)

FLSC allows for 2 weeks advance notice, which should be sufficient time to submit
your paperwork and payment. Due to the amount of paperwork and issues
surrounding courier services, we must adhere to the stated club deadline. No post-
dated cheques. 

"We acknowledge the financial assistance of the Province of British Columbia"

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